Software for property maintenance companies.

Property maintenance work comes from property managers, letting agents and housing providers. Gaffio helps you find them, get in front of them, and then run the jobs they send with your subbies, without losing track of the margin.

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gaffio.com/leads
The Gaffio leads list with letting agents and property managers, each with its stage, follow up date and call buttons
A screen from Gaffio. The businesses, people and numbers in it are made up.
For property maintenance companies

Win the clients, run the work.

  • Find the people who send the work

    Lead Finder finds property managers, letting agents and block managers around your postcode, checked on Companies House, so you build a list of the right businesses fast.

  • Get in front of them

    Email them from a mailbox in your name with short sequences, then call the ones who replied. Every lead sits on one board, with a follow up date so nobody slips.

  • Reactive jobs and work orders

    Work orders that arrive by email can come in as requests for you to check. Each job keeps the tenant details, access notes, files and photos, and moves from booked to paid.

  • Subbies and margin

    Send the job to the nearest approved subbie, see the subbie cost and your margin on every quote, and invoice when it is done.

Good to know. Gaffio is built by people who run a maintenance company in London, around the way that business wins and delivers work. It helps you find and contact clients. It does not promise you contracts.

gaffio.com/jobs
A Gaffio maintenance job page with the work, the site, files and the next step
A screen from Gaffio. The businesses, people and numbers in it are made up.
Questions

Good to know.

Who are the clients for a property maintenance company?

Mostly property managers, letting agents, block management companies and housing providers, plus landlords and businesses. Lead Finder searches for these by area.

Can I run reactive maintenance jobs in it?

Yes. Jobs move from enquiry to paid, with the tenant details, access notes, files, visits on the calendar and a completion report with photos.

Do I need my own team of operatives?

No. Many maintenance companies use subcontractors. Keep them in the subcontractor book, check their documents and send jobs to the nearest one.

Can clients see job progress?

On the Pro plan each client gets a portal link with progress, photos, quotes, invoices and the completion report.

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